Implementing a food service management tool offers several advantages to today’s restaurant owners. For starters, it enables managers to better organize their activities by monitoring transactions taking place across their restaurants. It also helps managers become proactive inventory coordinators by ensuring inventory is properly optimized, counted, and ordered. Furthermore, analytics reports give managers and administrators actionable figures to better identify growth opportunities.

Functions of the Best Food Service Management Tools

When selecting a food service management tool, restaurant operators need to make sure that the software they Food Services Management Toolchoose delivers all the functions their restaurant needs. Some important features include:

  • Business Analytics and Forecasting – The best restaurant management tools are comprehensive; they help managers analyze performance and create a sales forecast based on various criteria including past performance, local events and weather.
  • Inventory Management – One major facet of a successful restaurant is its ability to effectively manage inventory. This software helps managers in determining what to prep and pull, ensuring they meet demand while eliminating waste. The best systems will also help identify inventory problems and how to resolve them.
  • Workflow Management – Another important feature of top restaurant optimization programs includes the ability to generate workflows based on a manager’s daily tasks. It also provides notifications to help managers evade issues that can potentially grow into emergencies.
  • Employee Scheduling – One of the biggest issues that restaurants face is managing their labor force. Scheduling and coordinating availability, time off requests, and labor related laws and regulations can easily be taken care of with an effective employee scheduling tool built into restaurant management software.

Here are 4 other must-have features of a food service management program.


Restaurant management software can only be as effective as it is reliable. The last thing an establishment needs is issues caused by malfunctioning software. The best software solutions are those that are tailored to the individual needs of each business. A custom solution will be more reliable and easier to optimize than a one-size-fits-all solution.


Any solution that is too complex for restaurant managers to operate will do more harm than good. The best systems are those that require little hands-on training and that are simple and helpful enough for everyone to use and promote. One of the best ways to determine the friendliness of software is by having staff test it. Many software developers will offer demos for prospective customers to see how effective, efficient, and friendly the system is. However, it is important that actual store managers are the ones testing the software, not just the decision makers in charge of choosing a system.


Restaurant managers are more on-the-go than ever. Therefore, their decision making tools need to be able to move with them. The best solutions must be able to allow managers to easily track every aspect of their business even when they aren’t physically on the premises. With mobile solutions, strategic and operational decisions can be made faster and help managers quickly resolve issues.


Before making any investment in a food service management system, restaurant operators should ensure that they will receive the most value for their company. By putting value before overall cost, operators are able to make well-informed decisions that optimize their bottom line for the long-term.