Business management software is vital for all types of businesses, including those in the restaurant and foodservice industry. However, it’s a significant investment, which is why you need to ensure that the software you purchase helps you achieve your goals, contributes to the growth your business, and streamlines your operations. Whether this is your first time buying this software or you’re planning to replace what you have, make sure to keep the following do’s and don’ts in mind to get the best value for your money.

The Dos of Purchasing a Restaurant Management SystemBusiness Management Software

The five tips below are top recommendations you should consider while selecting a business management system .

  • Create a Budget for the Total Cost of Ownership – The cost of implementing this type of software goes beyond buying its license. For instance, you need to factor in training the staff. On one hand, they need to learn how to use the software. On the other, they need to continue their regular work, which can lead to burnout. So consider beforehand all the costs you’ll incur.
  • Consider Your Employees While Selecting a Solution – Your employees should be on board with your newsoftware. After all, they’re its main users. So consider managing the change with your team. Share your enthusiasm with your employees and try your best to make it contagious so that they grow involved in this upcoming change.
  • Demand Accountability – The system should be able to hold your managers and employees accountable for work they did and work they didn’t do. This shows that you’re a firm employer and not a bully who’ll demand their way or the highway. Besides, ensuring accountability through your business management software prepares everyone for success and provides clear expectations.
  • Pay for the Specs Which Satisfy Your Needs – Many business management systems come with a long list of amazing features. However, you need to make a purchase based on your restaurant’s needs. For instance, your main focus should be to get modules for supply chain management, forecasting, business intelligence, inventory management, and employee scheduling. These will give you more control over all the aspects of your business and allow you to make better, more profitable decisions.
  • Talk to the Vendor About Support and Maintenance – Software should evolve according to your restaurant’s needs and new opportunities in your industry. So discuss beforehand the type of support the vendor will offer and how often they’ll carry out maintenance.

The Don’ts of Buying Business Management Software
During the purchase process, make sure to remember these five don’ts to get the most value for money.

  • Avoid Buying Software from a Buddy – At times, your emotions can come in between your personal life and what’s best for your business. However, it is essential to always determine what the best opportunity for your business is before deciding on what your business should do. . Moreover, purchase for the right reason at the right time and with the right talent.
  • Don’t Factor the Managers’ Opinions Only – While your managers have a major say in what your restaurant management system should be like, you should not trust their judgment alone. To repeat the second Do from the list above, most of your staff will be interacting with the system. So you need to have them weigh in their thoughts since they contribute the most towards achieving your business goals.
  • Don’t Make Decisions Based on Price Alone – Restaurants are constantly trying to find ways to cut their costs. However, this is one area where a lower price tag won’t necessarily be beneficial to your company. Instead, focus on a well-rounded system that allows you to evolve according to the industry’s needs. This will deliver value beyond your investment. Besides, you’ll get your savings once the software starts streamlining your operations and effectively managing your resources.
  • Don’t Try Skimping on Hardware or Implementation – Many restaurant owners make the fatal mistake of thinking that new software can easily run on old hardware. However, you may need to make a few changes to get the best results. Similarly, don’t assume that your IT team can implement and integrate the modules. They’ll need at least a few days to understand how the system works and eventually implement it.
  • Don’t Assume the System Will Solve All Your Business’ Problems – The right software will help your restaurant and its employees grow more productive, focused, and capable of achieving goals. However, don’t assume that it’ll do wonders overnight. The system will guide towards making better decisions, but only you can make them.